2023 Annual General Meeting
Date: September 10th, 2023
Location: Springfield TC Clubhouse
In attendance:
Board of Directors 2023:
Maria Tandoc – Acting President
Fawzi Mattar - Vice President
Ed Li – Membership
Tanya Porcellato – Junior Development
Mark Chan – House league
Wendy Drahovzal – Communications/Secretary
General Members:
Eugene Goh, Kun Li, Mohan Gundappa, Stefan Litvinjenko, Khawar Ali Agha, Rida Asha, Yuying Wang
Proxies:
4 proxies appointed to Maria Tandoc, President
Jacqueline Carter, Michael Waldstein, Charmaine Bigornia, Donald Crawford
Regrets:
Ereny Matt - House League
Rosie Pecoraro - Treasurer and Round Robin
Vik Punshi – Tournament
Dean Porcellato - Pro/Coach
QUORUM MET
CALL TO ORDER by President Maria Tandoc at 2:15 pm
Agenda:
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Approval of the 2022 AGM Minutes
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Approval of 2022 Financial Statement
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Approval of Resolutions to amended Constitution/Bylaw, Policies
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Election of Board of Directors
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2022 Season - Executive Report:
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President (Maria & Fawzi)
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Financial (Rosie/Maria)
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Membership (Edward)
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Tournaments (Vik)
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Junior Development (Tanya)
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House leagues/ Round Robin/ Adult lessons (Ereny/ Mark/ Rosie/Dean)
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Social - Fun Fair (Dean/Fawzi)
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Members Voices
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Adjournment of AGM
Motion to Approve Agenda
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No new business stated.
Motion to Approve Agenda - Ed
Motion Seconded - Tanya
Results of Vote:
In favor - 100%
Opposed - 0%
Abstain – 0%
Motion passed.
APPROVAL OF 2022 AGM MINUTES
Motion to approve minutes - Ed
Motion Seconded - Tanya
Results of Vote:
In favor - 100%
Opposed - 0%
Abstain - 0%
Motion passed.
APPROVAL OF 2023 FINANCIAL REPORT (Draft)
Net income $13,256.19
Total Assets $68,880.96
Motion to approve report - Tanya
Motion seconded - Fawzi
Results of Vote:
In favor - 100%
Opposed - 0%
Abstain - 0%
Motion passed.
APPROVAL OF RESOLUTIONS TO AMENDED CONSTITUTION/BYLAW, POLICIES
Lakeshore position – The executive board decided to keep it for future opportunities.
Motion for no amendment - Fawzi
Motion seconded - Ed
Results of Vote:
In favor - 100%
Opposed - 0%
Abstain - 0%
Motion passed.
ELECTION OF 2024 BOARD OF DIRECTORS
All board positions below were uncontested. Positions were acclaimed.
President –Maria Tandoc
Past President – VACANT
Vice President – Fawzi Fatter – RETURNING
Treasurer - Rosie Pecoraro – RETURNING
Communications/ Secretary – Wendy Drahovzal – RETURNING
Membership – Edward Li – RETURNING
Tournaments – Vik Punshi – RETURNING
Junior Development – Tanya Porcellato - RETURNING
Social – Nergiz Chinoy - ACCLAIM
House League (2) – Mark Chan – RETURNING
House League (2) – Ereny Matta – RETURNING
Lakeshore League – VACANT
Motion to approve Election of 2024 Board - Mohan
Motion seconded – Yuying
Results of Vote:
In favor - 100%
Opposed - 0%
Abstain - 0%
Motion passed.
Courts:
After resurfacing the courts, we raised to the City the issue of deficiencies several times within the warranty period. There was no response from the City.
A formal complaint letter will be written to follow up on this.
Lights:
We raised a request to have our court lights replaced this year, our request is in queue with the City. The executive board would like to have a private contractor give us a proposal so that we have a cost estimate and can discuss it further with the City. We hope that the lights will be done by next season.
Memorial Bench:
Diane Glasz–Ward, contacted Maria with the intent to donate a memorial bench for her dad, Pieter J Glasz, who was the club president in the seventies. We will invite her to a meeting to share the details with us.
Membership Report - Ed Li
Regular Members = 305 (up 22% from last year)
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Returning Members = 147
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New Members = 158 (We gained a lot of new members after the update to the club's profile on Google, where previously the club did not appear on maps and searches for clubs in Mississauga).
Junior Participants = 57
Total Membership Count (incl. junior participants) = 362
House leagues Report – Tanya for Dean, Mark
The leagues ran for four rounds of five weeks each.
The singles league was played on Wednesday night, with 25 participants. It seemed that players scheduled matches for alternative days and courts on Wednesday were empty.
The Doubles league had 20 players. There were not enough subs, so players from other teams were frequently subbing.
The suggestion is to note in a scoring when subs are from another team.
Tournament Report – Mark for Vik
We had three tournaments concluded this season.
Started with a singles tournament with 24 players signed up. Edward Rusu won the title with Partab Mandhan being the runner-up.
2nd tournament was a mystery doubles with 22 players forming 11 teams. Partab Mandhan and Ibrahim Toor won the finals playing against Faraaz and Renier.
The last one was a doubles tournament, with two categories: 26 players in advanced and 10 in intermediate. Choosing the category was up to the player himself or herself. This helped players find more equal-level games. The outsider team of Vlad and Vitality won the advanced category beating Faraz and Kalyan in the finals. In the intermediate category, Alex and Kim beat Dina and Kay in the finals after qualifying from 4 round-robin matches.
The format of the last tournament was praised the most. If the weather permits, we will conduct one last tournament at the beginning of October, following the same format; i.e. two categories, doubles with people signing up as a team.
Junior Development Report - Tanya
Successful Season.
School program was run for Springfield Public School - 2 full days with over 300 kids.
Tennis Everyone staff taught tennis during gym classes. A flyer was sent home with all juniors advertising STC.
Junior League, and Junior tennis lessons/camps were all very successful.
Fun Fair
We held our Fun Fair at the beginning of the season, on May 27th. The event is very popular, we had 45 members in attendance, playing court games organized by Dean, competing for prizes, and enjoying a BBQ.
MEMBER'S Voices
Could we have benches between the courts? Maybe we could have plastic chairs attached to courts 1 & 4. We will discuss options for next year.
Access to the washrooms
The clubhouse was vandalized, and we want to minimize the risks. For most of this season, the clubhouse was accessible.
Wasps
Dean sprayed the posts. We definitely need the City to help with some spraying.
Tree roots
There are tree roots creating an uneven surface by the clubhouse. That part of the property belongs to the School Board. We should bring it up with the City to see how best to address this.
ADJOURNMENT OF AGM
Motion to adjourn - Tanya
Motion seconded - Fawzi
Adjournment @ 3:05 pm
A copy of the 2023 Financial statement can be provided to members by sending an email to stc.mississauga@gmail.com