AGM Minutes

2022 Annual General Meeting  

Date: October 23rd, 2022 

Location:  Springfield TC Clubhouse 

In attendance:   

Board of Directors 2022: 

Maria Tandoc – Acting President 

Lori Fonger - Tournaments 

Tanya Porcellato - Junior Development 

Edward Li – Memberships / House Leagues 

Wendy Drahovzal – Communications/Secretary 

Pro/Coach: 

Dean Porcellato  

General Members: 

Jay Tharayil, Mark Chan, Stefan Kutas, Dan Dukaczevski, Eugene Goh, Sujhit Singh, Ereny Matt, George Winter, Saad Khan, Karen Bygnes, Ren Abcede, Tania Surmach, Anatoli Roussiaev, Vik Punshi 

Proxies:  Appendix A 

Members  

12 proxies appointed to Maria Tandoc, Acting President  

Regrets:   

Robert Plesa - House League  

Fawzi Mattar - Vice President 

Rosie Pecoraro - Treasurer and Round Robin 

QUORUM MET 

CALL TO ORDER by President Maria Tandoc at 3:00 pm 

Agenda: 

1. Welcome - Maria  

2. 2021 AGM minutes 

3. Membership Report - Ed  

4. Financial Report – Maria for Rosie  

5. House leagues Report – Dean for Fawzi  

6. Tournament Report - Lori 

7. Junior Development Report - Tanya  

8. MEMBER'S Voices  

9. ELECTIONS  

Motion to Approve Agenda 

In favor - 100% 

Opposed - 0% 

Abstain – 0% 

Motion passed. 

APPROVAL OF 2021 AGM MINUTES 

Motion to approve minutes - Dan 

Motion Seconded - Jay 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstain - 0% 

Motion passed. 

Motion seconded - Jay 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstain - 0% 

Motion passed. 

APPROVAL OF 2022  FINANCIAL REPORT (Draft)  

Net income $12,998.64 

Surplus $50,000 

Motion to approve report - Dan  

Motion seconded - Jay 

Results of Vote: 

In favor - 100% 

Opposed - 0% 

Abstain - 0% 

Motion passed. 

House Leagues Report – Dean for Fawzi  

1st year back after Covid pause, HL were very popular. Singles league was played with 25 players on Wednesday night, ran quite well, 2 SL champions in attendance of AGM (Jay for last year, Vik for this year). Doubles HL had 3 sessions of 7 weeks; 24 players participated. Feedback was very good, there were no issues with no-shows. Top three players on points: Neil, Will, Eugene 

New this season: Adult Lessons in May and June – 10 in attendance each month 

Tournament Report - Lori  

2 tournaments scheduled – 1 canceled, not enough players registered 

Successful Singles tournament – Ran over 2 days (Sat, Sun) 

Winner: Alim Ravjiani 

Junior Development Report - Tanya  

Successful Season.  

School program run for St. Gerard and Springfield schools – Tennis Everyone staff taught tennis during gym classes. Flyer was sent home with all juniors advertising STC. 

Junior League, and Junior Tennis Lessons / Camps were all very successful. 

Credit Woodlands HS used courts in the fall twice a week.  

In May and June – Junior Intercounty (run by Wayne McAllister) 

MEMBER'S Voices  

• Lighting – There should be more lights on courts 1 & 4, we need to have all lights checked. City should be replacing the lights per their schedule next year. 

• The club held 5 open houses – which contributed to increased membership. 

• An automatic gate code was put in place with successful results. 

• Question about lights switched earlier on the weekends – lights can be switched back on (switch is located by the club door), the lights are otherwise on an automatic timer to go off at 11 pm. 

• An incident with a new member resulted in returning the membership fee and changing the gate code. If anything like that should happen, call 311 for City to de-escalate.  

• Also, kids were getting on the courts, so we changed the code for that reason as well.  

• The clubhouse is fixed after the vandalism that occur 2 years ago. Leak in the roofing was fixed before this season started. 

• Question from a member in regard to acquiring a defibrillator. This requires the machine to be audited and maintained. We will inquire with the City.  

• Question from a member in regard to pickleball and pickleball lines on the court. The City has a Pickleball Association; City had scheduled a pickleball event earlier this year, but the event did not run. This season the Executive voted against pickleball.  

• A suggestion was made to update the Club constitution to eliminate the position of Lakeshore League coordinator. 

ELECTION OF 2023 BOARD OF DIRECTORS 

All board positions below were uncontested. Positions were acclaimed. 

President – VACANT 

Past / Acting President – Maria Tandoc 

Vice President – Fawzi Fatter – RETURNING  

Treasurer - Rosie Pecoraro – RETURNING  

Communications/ Secretary – Wendy Drahovzal  RETURNING 

Membership – Edward Li RETURNING 

Tournaments – Vik Punshi 

Junior Development – Tanya Porcellato - RETURNING 

Social – VACANT  

House League (2) –  Mark Chan 

House League (2) –  Ereny Matta 

ADJOURNMENT OF AGM 

Motion to adjourn - Lori 

Motion seconded - Dan 

Adjournment @ 3:59 pm